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ARES Course Reserves

Getting Started - Linking to Ares

Before you can use the Ares tool, you will need to add the Ares Hotlink to the menu bar. First, log in to your Blackboard account (through the goPFW portal or blackboard ) using your PFW log-in and password.

Next add the Hotlink using the following process:

  1. Choose the course you would like to reserve materials for. 
    • Note: you will need to to this for every course you are requesting materials for. 
  2. On the left side, go to the plus icon and choose: Tool Link
  3. Select type "Ares Course Reserves" 
  4. Name the link "Ares Course Reserves"  
  5. Click Submit

Once you have added the hotlink you are ready to place materials on reserve!

Accessing the Ares Client

Log in to your Blackboard account (through the goPFW portal or blackboard ) using your PFW log-in and password.

Under "My Courses": 

  1. Select the course that you want to request items for.
  2. In your course, select "Ares Course Reserves" from the left menu bar. This will open the Ares course reserves module.
  3. Indicate which term your reserves are for (for example, Fall 2027)
  4. Click "submit."

You can now submit and manage your course reserve items by selecting "Item Tools" and then "Add Reserve Items" from the top menu.

Putting Books on Print Reserve

Instructors can make full print library books available to their students for limited loan periods  at the Pudue Fort Wayne Library Service Desk.

Reserves staff will pull books from the library stacks, recall books which are currently checked out, or place books owned by the Professor. The library may purchase books and materials not currently in the system on occasion. Requests for purchases should be routed through the department's liaison librarian. Books borrowed through Interlibrary loan cannot be put on reserve.

To place full print books on reserve, use the following process

  1. Click on "Add Reserve Item"
  2.  Select "Book" as the type of item you want to request.
  3. Fill out as much information as you can about the book you would like to request.
  4. Indicate one of the following
    • That you will bring the material to the Service Desk
    • That you would like staff to pull the selected item from the stacks
  5. Click Submit 

 

Putting Items on Electronic Reserve

We can create links in Ares to items from the Library's electronic holdings (journal articles, e-books, streaming videos, etc.). Reserve Staff will clear copyright for your requested material or notify you if an item exceeds an acceptable amount for electronic reserve. Copyright permissions can be complicated and  Reserve Staff will make every attempt to provide requested materials to your students electronically. If this is not possible, we will work with you to place items on print reserve. To learn more about copyright, visit our libguide, the fair use check list, or contact Erika Mann with specific questions.

To request books on electronic request use the following process:

  1. Click on "Add Reserve Item"
  2. Select "Book"
  3. Fill out the form providing as much information as possible
  4. Do one of the Following
    • Upload a PDF
    • Indicate that you will bring the material to the Service Desk for scanning
    • Request that staff pull the material from the stacks and scan it
    • Provide a link to a website if appropriate
  5. Click Submit 

To request book chapters or excerpts, use the following process:

  1. Click on "Add Reserve Item"
  2. Select "Chapter"
  3. Fill out the form providing as much information as possible
  4. Do one of the Following
    • Upload a PDF
    • Indicate that you will bring the material to the Service Desk for scanning
    • Request that staff pull the material from the stacks and scan it
    • Provide a link to a website if appropriate
  5. Click Submit 

To request articles, use the following process:

  1. Click on "Add Reserve Item"
  2. Select "Article"
  3. Fill out the form providing as much information as possible
  4. Do one of the Following
    • Upload a PDF
    • Indicate that you will bring the material to the Service Desk for scanning
    • Request that staff pull the material from the stacks and scan it
    • Provide a link to a website if appropriate
  5. Click Submit 

To request video, use the following process:

  1. Click on "Add Reserve Item"
  2. Select "Video"
  3. Fill out the form providing as much information as possible
  4. Do one of the Following
    • Upload a Video File
    • Indicate that you will bring the material to the Service Desk
    • Request that staff pull the material from the stacks 
    • Provide a link to a website if appropriate
  5. Click Submit 

To request Audio, use the following process:

  1. Click on "Add Reserve Item"
  2. Select "Audio"
  3. Fill out the form providing as much information as possible
  4. Do one of the Following
    • Upload a File
    • Indicate that you will bring the material to the Service Desk 
    • Request that staff pull the material from the stacks 
    • Provide a link to a website if appropriate
  5. Click Submit 

 

Reserve Staff will clear copyright for your requested material or notify you if an item exceeds an acceptable amount for electronic reserve. Copyright permissions can be complicated and  Reserve Staff will make every attempt to provide requested materials to your students electronically. If this is not possible, we will work with you to place items on print reserve. To learn more about copyright, visit our libguide, the fair use check list, or contact Erika Mann with specific questions.

Personal Copies on Print Reserve

Instructors have the option of submitting their own personal copies of books for print reserve.

To ensure that these items are returned to you, all materials should be marked with the instructor's name and department.

Although the Circulation Staff takes every precaution to ensure the good condition of personal copies, there is a risk involved with these materials being used by students. 

Occasionally a student will lose your personal item that is on reserve, or check it out and never return it. In this case, the library will notify you that the item is not available for other students, and we will make every effort to encourage the student to return the item. The library is not responsible for purchasing a replacement of your personal item, nor is it responsible for any damages.

Personal copies will be available for instructors to pick up at the end of each semester or by arrangement.

Cloning Previously Used Materials

To re-use items from previous semesters, go to the current or upcoming semester's Blackboard course page

  1. click on the "Course Reserves" button.
  2. Select the desired semester
  3. Click "Submit."

You will need to do this for each section you are teaching. 

Once you connect your Blackboard course page(s) to our system, Course Reserves staff will move your content over from previous semesters.

Deleting or Editing Reserve Items

Through Ares you can manage all your course reserve content.

To edit or delete an item: 

  1. Click on your course
  2. To the left of the item on reserve, click Show Details
  3. You will see a top menu bar with the following options: View this Item | Edit this Item | Delete this Item | Export Citation.
    • If you no longer want to use this item for reserve, choose "Delete this Item."

 

Adding a Proxy in Ares

There is an option in Ares to add a proxy user to your class or account. Anyone who has proxy status to one of your classes can edit, delete, or add an item to that class. Anyone who has proxy status can edit, delete, or add an item or class to your account. In order to set up a proxy, use the following steps. 

  1. Acess your account
  2. Click on the Instructor Tool Menu
  3. choose "Full Proxy User" or "Class Proxy"

Additional Features of Ares Course Reserves

Item Tags: An instructor can "tag" any reserve item to identify weeks, topics, papers etc. For example, one article can be tagged "Week 1," "Napoleon," and "midterm" to help students sort materials. Instructors can add tags either while filling out their initial request or later on by clicking on an item from their item list. Instructors and students can also make their own personal tags on items which cannot be seen by anyone else.

Processing Status: Once you have submitted your reserve items, they will display in a list within your account. You can check the processing status of items in your list, making any changes as needed.

Email Alerts: You can also register for e-mail notices through the Library Course Reserves Management system. An e-mail will be sent to you whenever your course reserves are updated by you, your TA, or Course Reserve staff. Your students can also sign up for this feature so they can learn when reserve items are available.

Student View: If you would like to review how students will see your course reserves list, select "Switch to Student Mode" in the Ares Course Reserves menu. Please note that students will only see course reserve items that are available.

Reserve Item Usage: The "Reserve Item Usage" option allows you to view the number of times reserve items are accessed. By selecting "Show Detailed Usage," you can see what day each item was accessed.